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In memory of His Royal Highness The Duke of Edinburgh

Speaking at planning meetings

Temporary measures during the Coronavirus Pandemic

Due to the Government guidance on measures to reduce the transmission of coronavirus (COVID-19), we will holding meetings in a virtual manner which will be live webcast on our website. Members of the public who would normally register to speak will be asked to provide a written statement instead, the statement will then be read out by the Governance and Democracy Case Manager after the Planning Officer has presented their report.

The link to each webcast will be available on the planning meeting page, but you can also access them on the Somerset West and Taunton webcasting website.

Guidelines to follow

If you would like to speak at a planning meeting, you will need to submit your request to a member of the Governance Team in advance of the meeting. You can request to speak at a meeting by telephoning 01823 219735 or emailing your full name, application number and whether you are in support for or against the application along with your statement to the Governance Team using

Any requests need to be received by 4pm on the day that provides 2 clear working days before the meeting (excluding the day of the meeting itself). For example, if the meeting is due to take place on a Thursday, requests need to be received by 4pm on the Monday prior to the meeting. Please note that only written representations received by this date and time can be published and taken into consideration.

The Governance and Democracy Case Manager will take the details of your statement and will distribute them to the Committee prior to the meeting. The Chair will then invite you to speak after the Planning Officer has presented their report for the application you wish to speak on. Speaking is limited to three minutes. You can only speak to the Committee once. If there are a group of people attending to speak about a particular item then a representative should be chosen to speak on behalf of the group.

Please see above for Temporary Measures during Coronavirus Pandemic and the changes we are making to public participation.